• en

      • Onboarding & Data Management

      Onboarding

      Every new organization follows the same onboarding flow to ensure clean data, consistent financial statements, and reliable analytics. This setup is mandatory and takes only a few minutes.

      TL;DR
      Upload a trial balance, design your statements, map your accounts. Ready in under 10 minutes.

      1. Upload Data

      Upload Data step showing trial balance upload and supported formats

      What you do

      • Upload your trial balance using supported formats
      • Define company name, fiscal year-end, industry, and currency

      Why it matters

      • Standardized imports prevent format and structure issues
      • Clear guidance ensures correct exports and templates

      Formats & inputs

      • Additional input formats and integrations will be added continuously
      • The onboarding flow remains the same for all future inputs

      Validation

      • Unsupported formats trigger an error with clear instructions
      • You can only continue once a valid trial balance is detected

      2. Design Financial Statements

      Financial statement design editor with drag-and-drop hierarchy

      What you do

      • Define the structure of your P&L, Balance Sheet, and Cash Flow
      • Add and arrange Totals, Subtotals, Level 1, and Level 2 positions via drag & drop
      • Start from templates or extend the predefined structure

      Why it matters

      • Reporting reflects your business logic—not your chart of accounts
      • A consistent structure enables clean analysis and planning across all companies

      You can refine Level 2 positions and account groups later. The goal at this stage is to establish a solid, consistent structure.

      Predefined Level 1 positions

      Level 1 positions are predefined to ensure standardized financial logic and reliable analytics. These positions cannot be removed.

      P&L

      • Revenues
      • Other Output
      • Direct Costs
      • Operating Expenditure
      • Other Operating Income
      • Depreciation & Amortization
      • Net Interest
      • Other Income / Loss
      • Non-recurring Items
      • Tax Expense

      Balance Sheet

      • Fixed Assets
      • Inventory
      • Trade Receivables
      • Other Assets
      • Cash & Cash Equivalents
      • Equity
      • Provisions
      • Financial Liabilities
      • Trade Payables
      • Advance Payments
      • Other Liabilities

      Level 2 positions and account groups are fully customizable within this structure.

      Automatic logic & fixed positions

      Certain positions include built-in logic to ensure consistent financial calculations.

      • Level 2 positions under Fixed Assets automatically generate CapEx, depreciation, and cash flow entries
      • Positions under EBITDA populate “Other Cash Flow” entries

      Fixed (non-editable) positions

      • EBITDA
      • Net Income
      • Total Assets
      • Total Equity & Liabilities
      • Cash & Cash Equivalents
      • Retained Earnings / P&L Carryforward
      • Non-categorized (placeholder for unmapped accounts)

      3. Map Accounts

      Account mapping screen with drag-and-drop and warning indicators

      What you do

      • Map trial balance accounts to Level 2 positions
      • Create account groups as an intermediate structural layer between Level 2 positions and individual accounts
      • Review and adjust auto-mapping (supported charts of accounts are recognized)
      • Tag net debt and intercompany accounts
      • Split debit and credit balances if required (e.g. negative receivables treated as liabilities)

      Why it matters

      • Automatic mapping reduces setup effort significantly
      • Warning indicators immediately highlight unmapped accounts
      • Correct structure and tagging prepare your data for analysis, planning, and consolidation

      Account groups

      Account groups are a structural layer between Level 2 positions and individual accounts.
      They improve grouping, enable cleaner analysis, and serve as drivers in planning.

      Account groups are reused consistently across Financials, Analysis, and Planning.

      Automapping & new uploads

      • Standard charts of accounts are mapped automatically
      • For previously mapped companies, new uploads that contain new or unknown accounts place those accounts automatically into Non-categorized
      • This allows you to immediately identify and map new accounts correctly without affecting existing mappings
      • Automapping coverage will be expanded continuously

      Data Management

      The Data section is used to manage financial structures and company data after onboarding.

      It separates shared financial structure from company-specific data to ensure consistency across entities.

      It is split into:

      • Organizational Data – shared financial statement design
      • Company Data – uploads, mappings, and financial values per entity

      Organizational Data

      Changes made here affect all companies in the organization.

      What you do

      • Maintain the shared financial statement design
      • Ensure consistent Totals, Subtotals, Level 1, and Level 2 positions across entities

      Drafts, impact & publishing

      • All changes are saved as drafts
      • You can review the impact of design changes on financials before publishing
      • Click Confirm to apply changes across the organization

      Confirming a financial statement design is not reversible.

      Translations

      • Positions are stored in the language defined in user settings
      • Default positions are translated automatically
      • Custom positions not yet translated are marked with 🌍︎
      • To translate custom positions, switch the language and adjust the financial statement design

      Company Data

      Company Data affects only the selected company.

      It provides a centralized overview of all companies and their data status.

      Company overview

      For each company, you can see:

      • Last sync – when financial data was last updated
      • Uploaded time range – which periods are available
      • Mapping status – whether unmapped accounts exist

      ⚠️ A warning indicator highlights companies with unmapped accounts.

      From this overview, you can perform three core actions.

      1. Upload Data

      • Upload or sync trial balances at any time
      • New uploads overwrite existing financial values
      • The upload process is identical to onboarding
      • Additional input formats and integrations will be added continuously

      Review before confirm

      • You will see the impact of overwritten data before confirming

      Confirming an upload overwrite is not reversible.

      2. Mapping

      • Open Mapping to edit account mappings in draft mode
      • Same functionality as during onboarding
      • Accounts from new uploads are always placed under Non-categorized
      • Users must explicitly review and map new accounts
      • Use ⚠️ filters to locate unmapped accounts quickly
      • Confirm or revert changes to publish them live

      3. Delete Data

      • Use Delete Data to remove financial values
        from the last uploaded month onward
      • Designed for corrections and re-uploads

      Review before confirm

      • You will see the impact of deleted data before confirming

      Deleting data is not reversible.

      • Financial statement designs are never affected
      • Account mappings are only removed if all company data is deleted

      Why it matters

      • Clear visibility into data health across all companies
      • Full transparency before committing irreversible actions
      • Full control over uploads, mappings, and financial values per entity